Event Check-In System / Web Application
By creating a web application and event management software, we improved the speed and efficiency of their check-in process and improved the accuracy of their reporting.
01 The Problem
The Owners of Eventlia (Event Liaisons) all worked in the event space for many years producing and managing social, corporate and professional events. One major issue that they found across the event industry was the hassle of the check in process on event days. Events across the world require event coordinators and staff to haul unfathomable amounts of printed excel sheets and highlighters to set up check in. Often the process also requires a significant amount of “manpower” to adequately check in event attendees. The owners realized that there had to be a better, eco-friendlier, and time efficient way. They also wanted to improve the ability to track attendance and offer their clients accurate reporting on growth.
02 The Strategy
Our team focused on Eventlia’s goal of ensuring that there was a seamless ability for attendees to purchase and receive digital tickets. We created a web-based ticketing system that automatically generates email confirmation and reminders to attendees. In addition, we incorporated a back office for attendees and staff to decline attendance, see additional upcoming events and communicate with the event organizer. The primary strategy was to ensure a seamless check-in/ check-out process that allowed for fast and secure check-in with less time and effort and NO MESSY PAPERS OR EXCEL SHEETS!
02 The Result
An Eco-Friendly alternative to ticketing and event management with a great user experience and easy reporting that saves both time and money! Event has reported a 50% decline in the time to check in guest at events. They have also seen a 15% improvement on the accuracy and time needed for reporting and tracking annual event attendance. There has also been a 12% decline on the cost of staff needed to manage the check- in, check- out process.
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